In this section of the website you will find useful documents, policies and procedures that will help you with your Community Spaces project.
If your community group would like to appoint an accountable body to look after your Community Spaces grant then please read this advice note, which outlines the requirements of a Community Spaces accountable body.
A guidance note for projects about insuring assets funded through the Community Spaces programme. A blog piece on this topic can also be found by following the link to the blog.
Community Spaces offers successful project groups the loan of a Community Spaces weather-proof banner (8 ft x 2 ft) to display at events. For more details please email press@community-spaces.org.uk
Cabe (Commission for Architecture and the Built Environment) Space provides expert, practical advice to support public agencies in making improvements to public spaces. For inspirational ideas for making better places in your neighbourhood visit their website, which also showcases Cabe Space projects in your region. If you would like a hard copy of this publication please email your request to: press@community-spaces.org.uk
The document at the link below provides some advice and guidance on constitutions, what standard constitutions should include and what you should be doing to set one up for your organisation.
Guidance for completing End of Grant Report for grants of between £10,000 - £49,999. This must accompany your final grant claim.
This document is for applicants that have received stage 1 approval for a large or flagship Community Spaces grant.
This document is for applicants that have received stage 1 approval for a small or medium Community Spaces grant.
On behalf of Groundwork UK, regeneration experts, Hall Aitken, consulted a number of groups that have been successful in securing funding from the Community Spaces programme. This document lists advice from successful applicants, and examples of good practice for project development and delivery.
Guidance for completing your Initial Progress Report, for grants of between £10,000 - £49,999. This must be submitted with your first grant claim.
A note about in-kind volunteer time contributions for applicants at stage 2.
Guidance for completing the Interim Progress Report for grants of between £10,000 - £49,999. This must be submitted with every grant claim after the first or every 6 months - which ever is sooner.
Your group may be asked to provide us with some legal documents in your application. Below are some standard examples of the types of legal documents we may request. Please note these are just examples and when we request any of these documents from you we will provide you with appropriate guidance and information.
Download Standard Certificate of Title
Download Standard Deed of Dedication
Download Standard Deed of Undertaking
Download Standard Legal Opinion
Guidance for writing a Letter of Intent for when a group wishes to have some work commenced by the contractor before a formal contract has been drawn up.
Some contractors request up-front payment - this may cause a cash-flow problem for groups with no cash reserves as Community Spaces pays grant claims in arrears. Groundwork UK can provide Community Spaces grant recipients with a letter to give to contractors, should they need one, explaining the process for payment. Please contact your Grants Officer for this. Please note that we will need to see original invoices for work carried out with your grant claims.
A briefing paper outlining information and tips for planning a play project.
Grant recipients must submit a progress report in order to make a claim. There are three types of progress report; an initial progress report, an interim progress report and a final progress report. Please contact your Grants Officer for the report template.
These Terms & Conditions must be adhered to by all community groups that are awarded a grant from the Community Spaces programme. You should receive a copy of these Terms & Conditions with your offer of grant letter.
One of the conditions of receiving a Community Spaces grant is that any capital expenditure (a single item or a series of related items) costing more than £10,000 must provide evidence that the work has been put out to competitive tender. This document provides successful Community Spaces projects with information about tenders and the tender process.
All community groups that are applying for funds from Community Spaces should seek independent VAT advice. Some guidance notes and points of reference are available here.
